For many military families, utilizing government contracted movers reduces PCS stress by eliminating much of the “heavy lifting” from the move. However, there are some things that we should keep close and hand carry from one installation to the next. Stay safe and organized with AHRN.com‘s free downloadable important document checklist!
A PCS generates an incredible amount of paperwork. From orders to inventories to clearing papers, there is no shortage of things to keep track of. As you leave your losing installation and settle in at the new, it is essential to have many of your most important documents at your finger tips. The chaos of packing and loading makes it easy for something you intended to leave out to make it onto the moving truck (you’ve heard of the trash being packed, right?). How do you know what to keep with you and what to pack away? AHRN.com has put together PCS Document Checklist to help you keep it straight!
There are some personal documents that simply need to stay in your possession. To make settling into your new home easier and protecting your family from identity theft, it is a good idea to keep important identity documents like drivers licenses, marriage and birth certificates, and social security cards close at hand. Since many of these documents might not need to be accessed during you PCS, an easy organization solution could be an accordion file with a folder for each member of the family.
Documents related to your vehicle should not be moved with your household goods by commercial vendor. Any paperwork related to your title, lease, insurance, and registration should travel with you even if you are shipping the vehicle itself.
With identity theft becoming even more common with online shopping, any paperwork or items that have your financial account information should be kept in your control. Checks, bank statements, and other financial records all deserve a place among the paperwork you move yourself.
One of the most important things you can do to protect yourself from damaged or lost household goods is to have a thorough and accurate home inventory. For especially valuable items, like electronics, video and images that show the item’s condition and that it was in working condition can also help to expedite the claims process. This home inventory should travel with you to your new installation and be accessible when your goods are delivered and being unpacked.
The personal and vital nature of legal documents like divorce decrees and custody agreements earn them a spot on the important documents list. Additionally, legal documents like Powers of Attorney can be useful in the setting up of your new home and should be easily accessible even before your household goods are delivered.
Whether you are moving during the school year or over summer break, school records need to be available to ease the process of getting registered and set up in your new home. While some paperwork is sent directly from school to school at times, you should keep a copy of all relevant paperwork and have it available.
Despite moving to a more digital medical system, there are still gaps in the record system in military health care. Especially if you see any specialists or providers off the installation, it is a good idea to have a hard copy of every page in your medical file, and records from every provider that you see. When you in process to your new installation, your records are requested but it is not uncommon for there to be information or page gaps.
Keeping It together
There are a number of potential ways to organize your important documents depending on how much space you have available and personal preference. For the items that require security and are unlikely to be utilized, a small safe can keep valuable documents and digital records protected. A binder with dividers and sheet protectors makes an excellent way to keep the documents you will need regularly (like multiple copies of your orders) conveniently at your fingertips. Accordion files are another option. However you choose to keep them sorted, keep these important documents with you throughout your PCS!
Looking for more PCS resources? AHRN.com’s PCS Toolkit has the information you need for a smooth, organized PCS!